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Report emergencies
Document alarms, internal notifications, emergency numbers, and who contacts responders.
U.S. workplace planning template
Office & Technology Emergency Action Plan Template
Last reviewed: June 8, 2026 · Review with a qualified safety professional when required.
Build a written EAP for offices, software companies, call centers, and data-center support spaces without confusing the plan with a posted evacuation map.
Free account required • Download resumes after sign-in • No credit card
Federal OSHA scope: 29 CFR 1910.38 applies when another covered OSHA standard requires an EAP. Employee count generally determines written versus oral form after that duty exists. Verify state-plan, adopted-code, licensing, permit, insurer, and AHJ requirements separately.
Corporate officesTechnology campusesCall centersServer and network rooms
Part of the EAP template collection
View general templateChoose the path that fits the workplace
A written action plan—not an unrelated map page
The download is organized around the six subjects in 29 CFR 1910.38(c), with additional prompts tailored to technology & office operations.
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Evacuate or shelter
Record site-verified escape assignments, assembly areas, shelter locations, and assistance needs.
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Critical operations
Identify trained employees, time limits, abandonment criteria, and alternate escape arrangements.
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Account for people
Define rosters, assembly reporting, visitors or contractors, and missing-person handoff.
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Rescue and medical duties
Assign only trained and authorized personnel; prohibit improvised rescue or re-entry.
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Plan contacts
List the names or job titles employees can contact for more information about the plan.
Technology & Office emergencies to assess
These are review prompts, not assumptions. Keep only scenarios supported by the actual site hazard assessment and applicable emergency programs.
Potential scenarios
- Electrical or UPS fire
- Smoke in open office areas
- Severe weather
- Security threat
- Elevator outage
- Clean-agent discharge near server rooms
Plan priorities
- Account for hybrid staff, visitors, and contractors
- Define stair and floor-lead assignments without treating elevators as default egress
- Coordinate security access controls with emergency exit procedures
- Address server-room and battery-room alarms separately
Industry-specific procedures included in the template
Each section leaves room for the employer’s actual alarm, routes, people, equipment, contacts, and approval—not generic filler.
Reporting and alarms
- Security desk, facilities, and 911 call sequence
- Mass notification for on-site and hybrid personnel
- Distinct fire, severe-weather, and security messages
- Visitor and vendor notification
Evacuation or shelter
- Floor and suite evacuation assignments
- Stairwell and re-entry considerations for the actual building
- Severe-weather shelter areas
- Mobility and communication assistance
Employee accountability
- Badge roster limitations during outages
- Visitor log and meeting-room sweeps only when safe
- Hybrid schedule and after-hours coverage
- Assembly reporting by floor or tenant
Critical operations
- Whether any server or utility shutdown is actually necessary
- Remote shutdown capability
- No-delay evacuation conditions
- Property-management and data-center escalation contacts
Rescue and medical duties
- AED and first-aid responder contacts
- Building security and EMS access point
- Mobility-assistance plan
- No elevator or re-entry assumptions without building approval
Training and review
- New-hire alarm and assembly orientation
- Floor-lead and alternate role review
- Visitor-host responsibilities
- Review after tenant, access-control, floor, or remote-work changes
Assign roles before an emergency
The template includes primary-person, alternate, and contact fields for each role.
EAP coordinator
Maintains the office plan and coordinates with property management.
Floor or suite lead
Directs assigned occupants and reports area status.
Visitor-accountability lead
Brings the visitor log and reports unaccounted guests.
IT or facilities liaison
Provides responder information without delaying personal evacuation.
Open the Office EAP template
Choose an editable Word document or a browser-print version you can save as PDF. Both contain the same industry-specific planning sections.
The plan is the primary document
Your EAP records responsibilities and procedures. Complete it with the actual workplace, employees, alarms, operations, and emergency programs.
Need a supporting evacuation map?
A verified map can help communicate routes and assembly areas, but it does not replace the written plan or qualified review.
Draft the supporting EAP map →Office EAP questions
What should an office EAP address?
Address reporting, alarms, evacuation or shelter, employee and visitor accountability, critical operations, assigned rescue or medical duties, and plan contacts. High-rise, multi-tenant, access-control, and server-room conditions need building-specific coordination.
Does an office need a posted evacuation map?
Federal OSHA does not impose one universal posted-map rule. A map may support the written plan, but adopted building or fire codes, a lease, permit, insurer, or AHJ may set additional requirements.
When does 29 CFR 1910.38 apply?
Federal OSHA 29 CFR 1910.38 applies when another covered OSHA standard requires an Emergency Action Plan. More than 10 employees generally determines written versus oral form after that duty exists; headcount alone does not create the duty. Verify state-plan, adopted-code, licensing, permit, insurer, and AHJ requirements separately.
Can I use this office EAP template immediately?
Use it as a structured starting point, not a finished plan. Complete every field for the actual facility, remove non-applicable prompts, coordinate connected emergency programs, and obtain qualified review before employee use.
Scope of this Office template
This editable template provides general information and an industry-focused starting point, not legal advice. It does not establish whether this workplace must maintain an EAP, replace site-specific hazard or adopted-code analysis, or guarantee completeness, compliance, AHJ approval, inspection results, or any legal outcome. A qualified reviewer should confirm the finished plan against the actual facility, workforce, emergency programs, applicable federal or state-plan rules, and local requirements.
Important Legal Disclaimer
Not OSHA Endorsed:
The Occupational Safety and Health Administration (OSHA) does not approve, endorse, recommend, or certify any commercial products or software. This platform is a compliance assistance tool only and is not affiliated with or endorsed by OSHA or any government agency.
Professional Review Required:
All AI-generated evacuation maps, safety plans, and compliance documents must be reviewed, verified, and approved by a qualified safety professional, fire marshal, licensed engineer, or appropriate authority before being posted, distributed, or used for emergency planning purposes.
User Responsibility:
Employers retain full legal responsibility for workplace safety under the Occupational Safety and Health Act of 1970 (OSH Act). Users are solely responsible for ensuring compliance with all applicable local, state, and federal regulations. This software does not guarantee OSHA compliance.
No Professional Advice:
This software does not constitute legal, safety consulting, engineering, or professional advice. Content is for informational purposes only. Users should consult qualified safety professionals and legal counsel for compliance guidance specific to their operations.
Accuracy & Currency:
While we strive for accuracy, workplace safety regulations change frequently. We make no warranties regarding the accuracy, completeness, or current validity of any information. Users must independently verify all regulatory requirements applicable to their specific circumstances.
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Pricing & Savings Estimates:
Cost comparisons and savings estimates are based on industry averages for professional safety consultant fees and are provided for informational purposes only. Actual costs, savings, and results may vary significantly based on your specific situation.
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OSHAMap is not endorsed by OSHA. Review this checklist with a qualified safety professional and verify all requirements that apply to your workplace before use.